It is also important that any needed attachments supporting the content in the memo be displayed as well. In such cases, a memo should also carry a summary to help the recipient (or recipients) understand what is required and why.ĭiscussion: if necessary, one can attach this segment to convey the various ideas that lead to the reason for this memo and the possible policy behind it.Ĭlosing Segment: This segment should end the memo politely and in a positive note to help initiate whatever action may be required. Summarizing: While memos should be short, some can turn out to be rather long based on the subject in question. One should be clear and specific about this task to avoid any confusion later on. Opening Segment: The opening should contain a brief version of why this memo is necessary, so the recipient knows exactly what is happening.Ĭontext: If there are any specific reasons or circumstances for the memo, they can be listed in this section.Īction Segment: This segment should be used to instruct the recipient on any steps to be taken or tasks to be performed related to the context or subject of the memo. Subject: Enter a short reason for the memo To: Enter the recipient’s name and positionįrom: Enter the sender’s name and position The Header: The head segment can be split into four parts: A memorandum paper comes with the following parts: Memorandum writing consists of multiple segments. Memos are stored for the future, and such can be referred later if needed. Given that memos are intra-office, there will be no need to use expensive paper. Memos are a timesaving mode of communication and are quite convenient to use. To offer congratulations or positive news

The uses of a memorandum are as follows:Ī way to transfer knowledge of a specific process So what do you mean by an office memorandum? An office memorandum meaning a memo issued by a member of a governing body or an organization is simply a method of communication which will convey certain details between two members (or department heads in some cases) of the same organization/governing body.Ī memo can have many uses and this versatility combined with its official capacity is why it is used quite often in an organization. Office memorandums are a little different from normal memorandums. An office memorandum’s meaning should be clear and concise to make sure information is delivered with no possible misunderstanding. The memorandum letter that is displayed above displays the kind of topic this tool is often used for.

A memorandum definition and example can be seen in the image below: Memos are usually issued when vital changes have been made to a company’s policy or one of its projects. A memorandum or memo for short is a way of communication that is also recorded for posterity. So what is a memorandum? A memorandum’s definition is that it is essentially an intra-office tool for communication usable to announce specific events or changes. A memorandum is thought to be a step below a formal letter and often contains details needed for specific meetings, projects, policies or others. A memorandum is a form of official interdepartmental communication that is used to convey essential decisions or information.

Memoranda definition